Stop
Typing
Invoices Into
Spreadsheets
— Let AI Do It
Upload any invoice PDF or image. AIM Invoice AI extracts vendor details, GSTIN, line items and taxes — and exports verified records in seconds.
No credit card required · Free workspace · Built by AiM Infosoft
Extracted fields
- Invoice No
- GNB/6613/25-26
- Vendor
- National Scrap Traders
- GSTIN
- 27AABCS1429B1Z3
- Invoice Date
- 12 Mar 2026
- Subtotal
- ₹1,24,500.00
- GST (18%)
- ₹22,410.00
- Total
- ₹1,46,910.00
Line items 51 extracted
+ 48 more items…
- ~93%
- Extraction confidence
- 51+
- Line items per invoice
- 4 steps
- Upload to export
- CSV · Excel · JSON
- Export formats
The problem
Manual invoice processing is a hidden tax on your team
Finance teams spend hours each week on data entry that should take seconds — and errors compound until month-end.
4–6 hrs
lost per team member per week to manual invoice entry
1 in 5
invoices contains a data entry error before review
3–7 days
average AP cycle time with manual processing
₹800+
estimated cost to process one invoice manually
Data entry takes too long
Typing vendor name, GSTIN, line items and totals by hand for every invoice burns your team's most productive hours.
Every vendor uses a different format
Column order, date styles, tax labels — each supplier sends invoices differently, breaking your workflow every time.
GST/tax fields are easy to miss
CGST, SGST, IGST split across multiple rows — manual entry misses them, causing reconciliation failures at quarter end.
Exports need repeated formatting
Raw extracted data rarely maps to your accounting template — teams rebuild the same CSV structure invoice after invoice.
Approvals get stuck in email
Without a structured review queue, invoices sit in inboxes. Payment delays, vendor complaints, and audit gaps follow.
No visibility into who changed what
Spreadsheet edits leave no trace. When a number is wrong at audit time, there's no log of who entered it or when.
AIM Invoice AI eliminates all six pain points
Upload a PDF. Get structured, validated, export-ready data in under 30 seconds — with a full audit trail.
How it works
From invoice upload to clean export in one workflow
A guided pipeline that turns raw documents into verified, export-ready records.
Features
Everything you need to process invoices end to end
Purpose-built for finance operations that handle many vendors and clients.
AI-powered extraction
Read invoice numbers, dates, vendor details, tax values, totals, and line items from PDFs and images.
Multi-client management
Manage invoices client-wise with clean separation, search, filters, and history.
GST and tax-ready fields
Capture GSTIN, tax IDs, taxable values, tax amounts, and invoice totals for faster verification.
Bulk uploads
Upload multiple invoice files and track each document through validation, reading, extraction, and review.
Review and approval
Check confidence scores, correct extracted values, approve records, and keep audit trails.
Export templates
Export data using ready-made templates for common accounting workflows or create your own format.
Secure document storage
Store invoice files privately with controlled access and tenant-level separation.
API-ready architecture
Use API tokens and webhooks to connect invoice data with your internal tools.
Built for speed & precision
Watch invoices turn into structured data in seconds — no templates, no training required.
Intelligent data extraction
Our AI reads invoices the way an accountant would — understanding layout, detecting line items, and checking totals automatically.
Multi-currency
Detect and normalize values across major currencies.
GST ready
Full tax breakdown with GSTIN capture.
Any format
One-click export into your tools.
Bulk upload
Process hundreds of files in one run.
Processing /500…
Private & secure
Encrypted storage, tenant isolation, audit logs.
Live demo
See the workflow before you upload your first invoice
A frontend preview — no upload required. Run a sample extraction below.
Upload invoice
sample-invoice.pdf
Drag & drop — demo file pre-loaded
Extracted details
Ready for reviewRun the demo to see extracted fields.
Exports
Export data the way your accounting team needs it
Start from ready-made templates or build your own column mapping.
Basic Invoice Export
Simple generic CSV for quick handoffs.
QuickBooks-style Export
Column layout shaped for QuickBooks-style imports.
Zoho Books-style Export
Line-item layout for Zoho Books-style imports.
Tally-style Export
Voucher-style columns for Tally-style imports.
Custom CSV
Pick fields, labels and order to match any tool.
JSON / API payload
Full structured payload for developers.
Layouts are compatible-style formats, not official integrations.
Dashboard
A clear view of every invoice
Track processing status, pending reviews and active clients at a glance.
0
Invoices processed
0
Processed this month
0
Pending review
0
Active clients
Security
Designed for sensitive finance data
Controls that keep invoice data private and access accountable.
Pricing
Plans that scale with your volume
Every plan is tailored to how many invoices you process. Talk to our team for a quote that fits.
Free
Get started
Scaled to your invoice volume — talk to us for a quote.
- Email support
Starter
For growing teams
Scaled to your invoice volume — talk to us for a quote.
- Priority email support
- CSV & JSON export
Business
For scaling teams
Scaled to your invoice volume — talk to us for a quote.
- All Starter features
- Export templates
- API access
Enterprise
Custom & on-prem
Scaled to your invoice volume — talk to us for a quote.
- All Business features
- Dedicated support
- Custom AI provider
No public price list — every plan is quoted to your volume. Reach out and we'll size it with you.
FAQ
Frequently asked questions
PDF and image invoices from most vendors — single files or bulk batches. iPhone HEIC photos are supported too.
Yes. Scanned PDFs and photos are read using OCR before AI extraction.
Always. Every invoice shows extracted fields and a confidence score you can correct and approve.
Yes — pick fields, set column labels and order, or start from a ready-made template.
No. It prepares clean, structured invoice data that you export into your accounting tools.
Yes. GSTIN, tax IDs, taxable values and tax amounts are captured for verification.
Use API tokens and webhooks to push invoice data into your internal tools.
Files are encrypted at rest with tenant-level separation, role-based access and audit logs.
Spend less time typing invoices
Create your workspace in minutes — no credit card required.